Administrative Assistant

We are looking for an Administrative Assistant to join our team! At Berkshire Hathaway HomeServices Beach Properties of Florida, we have built a brand recognized and trusted for its expertise in real estate across 30A, South Walton, Destin, Panama City Beach, Navarre and the Forgotten Coast. We have an exciting opportunity for an experienced Administrative Assistant who likes a lot of work variety.

Job Duties:

• Create brochures, flyers/postcards, marketing materials, and other promotional pieces; Comparative Market Analysis (CMA) and Brokers Price Opinion (BPO).  May create letters to clients, presentation materials, sales associate introduction cards, and prepare buyers and sellers guides.  
• Assist brokerage with real estate file maintenance through its transaction software system.
• Assist with brokerage wide spreadsheets and tracking sales and pending activity.
• Set up and update client and customer sphere of influence databases; and create farming database for sales associates.  Maintain internet by updating company website and sales associate’s personal websites/pages.  May perform data input, maintain and monitor data files, create files and documents and produce reports.  
• Provide administrative and clerical support to management and sales associates which may include: assisting sales associates with sending and receiving company e-mails, providing computer assistance, handling written correspondence, ensuring forms are stocked, answer phones, greet visitors, route mail, prepare schedules and maintain accurate billing records.  
• May assist agents with setting marketing plans and organizing and facilitating agent training activities. (5-10%)
• Assist new agents in setting up their office, getting into MLS, training on computers and office equipment.  May assist with license transfer or annual license renewal. 
• May serve as back-up to other office staff.  
• Perform any additional responsibilities as requested or assigned.  

Qualifications

Minimum of high school diploma or the equivalent.

One to three years clerical or administrative experience.

Marketing and graphic design background helpful.

Knowledge of real estate, title and/or mortgage business preferred.

Strong computer/technology skills: proficient in Microsoft Office products.

Must possess strong organizational skills; ability to multi-task; accuracy/quality; detail-oriented.

Strong interpersonal skills, a customer service focus and the ability to work as a member in a team-oriented environment.

Demonstrated verbal and written communication skills including presentation ability.

We offer a comprehensive benefit package including medical, dental, vision, life, PTO, 401(k) plus 401(k) match.

EOE


Equal Opportunity Employer